Commissions: the part agencies lose track of, and the part that funds everything else

Ask an agency owner how much commission is still outstanding this month and the answer usually starts with "let me check the file." It funds the whole operation, yet it is the least closely tracked number — because it arrives months later, across many schools, at many different rates.

The life of a commission

Visatory models it as four explicit steps:

1. Recorded against each school's rate card the moment the student accepts — not remembered when the money lands.
2. Held through the census date — the point at which the school confirms enrolment and the commission genuinely arises.
3. Invoiced to the school.
4. Reconciled against what actually arrives. This is the step most often skipped, and the one that catches underpayment.

Sub-agent splits, in the right order

For agencies working through a partner network, this is the detail that matters most:

The payable is tied directly to the receivable, so the agency never owes a partner money it has not itself been paid.

It sounds simple, but it prevents exactly the cash-flow trap that catches growing agencies: paying a sub-agent against a commission the school hasn't transferred, then carrying the gap in your own cash for months.

The student side

Service fees, deposits and receipts sit together, with a cashbook for the office. The fee schedule is published with a refund policy and versioned — so when a fee is disputed, both sides look at the version the student actually read, not the current one.

Three plans, priced by active students

Visatory prices by active students rather than seats — and every plan includes the whole product, differing only in limits:

• Starter — 75 students, 3 users, 1 branch. For a single-office agency getting organised.
• Growth — 300 students, 10 users, 3 branches, 10 sub-agents. Adds sub-agent commission splits, unlimited evidence packs and a website on your own domain. Most agencies start here.
• Scale — for established agencies working several markets.

Annual billing is 20% cheaper, and there is a 14-day trial on the middle plan, no card required.

See the full pricing at visatory.com.