An education agency runs on more moving parts than outsiders assume: enquiry lists, school applications, per-country visa milestones, contracts, fee schedules, and commissions that arrive months later. At most agencies each of those lives somewhere different — a spreadsheet, a group chat, an inbox.
Visatory brings them into a single record that follows the student from the first enquiry through to a reconciled commission.
The five parts of an agency
Pipeline. Leads from the website form, referrals, education fairs and sub-agents all land in one place. Each lead has an owner, a stage and a callback date — overdue follow-ups surface on the dashboard. The student record holds passport details, academic history, English scores, funding source and every guardian.
One detail shows the system was designed by people who know the work: a student under eighteen cannot have an application submitted without a guardian on record. Application status is system-controlled rather than a free-text box — if requirements aren't met, the system names exactly what is missing.
Visa. Four destinations are built as four genuinely different workflows, not one renamed: the US (I-20, SEVIS fee, DS-160, interview), the UK (CAS), Canada and Australia. When rules change, the workflow can change.
Money. Commissions receivable are recorded against each school's rate card the moment a student accepts, held through the census date, then invoiced and reconciled against what actually arrives.
Records. Evidence accumulates as the work happens — every note, file and visa step carries a date and a name.
Platform. Each agency gets its own database, not a row in a shared table with a company-name column. Sign-in is a six-digit code by email — no password to leak, and nothing to hand over when someone leaves.
A school catalogue that stops anyone quoting last year's fees
Every program stores tuition, entry requirements, intakes, credit transfer and the date it was last verified. Schools changing their fees is normal; quoting a family last year's number is not.
Agencies can also build their own website inside the system — three templates on one set of content blocks, a lead form feeding straight into the pipeline, and a custom domain.
Getting started
The interface ships in six languages: Vietnamese, English, Thai, Chinese, Japanese and Korean. There is a live demo you can open without signing up, and a 14-day trial with no card required.
Explore it at visatory.com.
